Freelance Odoo Developer (Project-Based)

We are looking for a freelance Odoo Developer to assist with targeted projects on our Odoo 18 Enterprise environment, hosted on Odoo.sh. This is a project-based role and not a full-time or payroll position. You will work closely with internal stakeholders and use GitHub for version control and deployment.

Key Accountabilities

• Install and configure custom and third-party Odoo modules

• Remove pre-installed modules that are not required by the business

• Maintain codebase and deployment practices using GitHub

• Test and validate all implementations for expected business functionality

• Collaborate with internal stakeholders to understand scope and execution needs

Detailed Responsibilities

• INSTALLATION: Install and configure the "Oduist Connect" module (Twilio PBX phone system for Odoo)

• INSTALLATION: Install and configure the "Google Contact Connector" module for syncing contacts

• INSTALLATION: Install and configure the "Twilio SMS Gateway" module for messaging capabilities

• INSTALLATION: Install and configure the "SignUp with Mobile" module for account registration

• UNINSTALLATION: Fully remove the Accounting module to simplify system use

• UNINSTALLATION: Fully remove the Project module to reduce clutter

• UNINSTALLATION: Fully remove the Payroll module to avoid confusion

• VERSION CONTROL: Use GitHub to manage deployments and maintain clean, trackable updates

• COLLABORATION: Work with internal team members to align on functionality and ensure seamless rollout

• TESTING: Verify that all modules are functioning correctly after installation or removal

• DOCUMENTATION: Provide clear documentation for changes made and instructions for future reference

Key Accountabilities

• Process and record all payments (wire transfers, checks, credit card transactions) promptly and accurately
• Ensure payment details are correct, complete, and compliant with company policies
• Collaborate with the Office Assistant and Project Coordinator to verify quotes, invoices, and vendor agreements
• Maintain accurate and up-to-date financial records related to project expenditures

Detailed Responsibilities

• Payment Processing: Execute payments based on approved invoices, quotes, or purchase orders (e.g., wire transfers for large equipment, credit card payments for smaller bills).
• Verification & Documentation: Double-check that requested payments align with vendor quotes and final invoices received from the Project Coordinator and Office Assistant.
• Financial Administration: Monitor credit card fees, bank transfer details, or any additional charges; keep thorough records of each transaction.
• Communication: Send payment confirmations to the relevant parties (vendors, internal teams) and promptly address any questions about payment status.
• Compliance & Security: Handle sensitive financial information responsibly, ensuring compliance with internal controls and any legal/regulatory requirements.
• Reporting: Provide regular updates on expenditures, track budget vs. actual costs, and flag any discrepancies or irregularities.
• Process Improvement: Work with the Office Assistant and Project Coordinator to refine the “white glove” payment process in Odoo, improving speed, accuracy, and documentation.

Key Accountabilities

• Maintain organized records and data in Odoo
• Provide administrative and clerical support to the team
• Assist in project documentation, tracking, and reporting
• Learn and eventually take on some responsibilities from the Project Coordinator

Detailed Responsibilities

• Data Entry & Record-Keeping: Enter and update product information, vendor details, and project data in Odoo accurately.
• Administrative Support: Schedule meetings, handle emails, and help manage calendars for team members as needed.
• Document Management: Create, edit, and organize digital files (e.g., project documents, invoices, receipts) and ensure they are properly filed in Odoo or company folders.
• Project Collaboration: Work closely with the Project Coordinator on tasks like cost comparisons, quote reviews, and vendor follow-ups.
• Learning & Development: Gradually learn advanced tasks—such as generating basic project reports or assisting with permit/inspection communications—so that the Project Coordinator can focus on higher-level responsibilities.
• Odoo Optimization: Collaborate on “Project Odoo Optimization,” suggesting improvements in workflows, data fields, and system usage for better company-wide efficiency.

Key Accountabilities

• Identify and acquire properties suitable for car wash development and renovation
• Negotiate deals, contracts, and major project terms with clients and stakeholders
• Oversee the overall vision and strategic direction of construction/renovation projects
• Expand client base and new business opportunities

Detailed Responsibilities

• Property Acquisition: Scout potential properties, evaluate feasibility, and negotiate purchase or lease terms.
• Stakeholder Relations: Build and maintain relationships with clients, investors, and local authorities to ensure long-term partnerships.
• Deal Structuring: Handle major negotiations, including property purchase agreements, large-scale vendor contracts, and high-level client agreements.
• Strategic Oversight: Provide high-level direction to the Project Coordinator, ensuring project goals align with company objectives, budgets, and timelines.
• Financial Planning: Collaborate with the Payment Coordinator on large purchases or capital expenditures. Ensure funding is secured and properly allocated.
• Business Development: Identify and pursue new clients, expansion opportunities, and innovative approaches to construction and renovation.
• Risk Management: Anticipate potential market, financial, or operational risks; develop strategies to mitigate them effectively.

Key Accountabilities

• Oversee and manage on-site laborers (General Laborers and 1099 employees)
• Coordinate daily tasks and logistics with Project Coordinator and Project Director
• Ensure timely delivery, setup, and movement of equipment and materials
• Maintain safety and quality standards on-site

Detailed Responsibilities

• Crew Management: Assign tasks to General Laborers; monitor performance, attendance, and compliance with safety guidelines.
• Resource Coordination: Collaborate with the Project Coordinator to determine equipment, supplies, and labor needs. Ensure those resources are available on site at the right time.
• Transport & Logistics: Operate or arrange movement of large equipment (e.g., forklifts) using personal trailer. Organize deliveries and ensure correct placement on-site.
• Communication: Act as the primary on-site contact for subcontractors, inspectors, and any visiting stakeholders. Provide updates to the Project Coordinator and Project Director.
• Site Supervision: Enforce safety procedures and quality standards; conduct routine inspections of the work area to mitigate risks and maintain compliance.
• Troubleshooting: Quickly address on-site issues or delays. Collaborate with the Project Coordinator to adjust schedules, resource allocations, or work methods as needed.

Key Accountabilities

• Assist with on-site setup, cleanup, and basic construction tasks
• Follow instructions from the Field Coordinator and subcontractors
• Adhere to safety guidelines and company procedures
• Maintain time logs accurately via the approved mobile app

Detailed Responsibilities

• Site Preparation & Cleanup: Load, unload, and organize materials; dispose of debris; ensure work areas remain tidy and safe.
• Support Installations: Carry out basic tasks to help installation teams and subcontractors (e.g., moving equipment, positioning materials).
• Equipment Handling: Use hand tools and power tools safely as directed; report any issues or malfunctions immediately.
• Communication: Promptly relay any concerns, supply shortages, or hazards to the Field Coordinator.
• Time Tracking: Clock in/out accurately through the mobile app; report hours and tasks completed at the end of each shift.
• Compliance & Safety: Follow all company safety protocols (PPE usage, OSHA regulations, etc.) and adhere to company policies regarding breaks, conduct, and job site rules.

Key Accountabilities

• Develop and execute project plans under the direction of the Project Director
• Coordinate with engineers, architects, inspectors, and relevant authorities
• Manage timelines, resources, and deliverables for each project
• Ensure smooth communication across all stakeholders (Field Coordinator, Office Assistant, Payment Coordinator, etc.)

Detailed Responsibilities

• Project Planning: Translate the Project Director’s vision and high-level goals into actionable project plans with clear milestones and timelines.
• Permits & Inspections: Liaise with local authorities, inspectors, engineers, and architects; gather required documentation, submit permit applications, and schedule inspections.
• Resource Coordination: Work with the Field Coordinator to schedule laborers, arrange materials, and ensure equipment delivery aligns with project milestones.
• Vendor Management: Request quotes, evaluate costs, negotiate terms where appropriate, and compare final invoices to initial quotes before handing off to the Payment Coordinator.
• Tracking & Reporting: Monitor project progress, update project management tools (e.g., Odoo), and provide status reports to the Project Director and other stakeholders.
• Issue Resolution: Identify and address project roadblocks—whether regulatory, logistical, or technical—by collaborating with the appropriate parties.
• Documentation: Maintain comprehensive project documentation, including changes in scope, budget updates, and key decisions.