Office Assistant
Remote
Remote
Key Accountabilities
- Maintain organized records and data in Odoo
- Provide administrative and clerical support to the team
- Assist in project documentation, tracking, and reporting
- Learn and eventually take on some responsibilities from the Project Coordinator
Detailed Responsibilities
- Data Entry & Record-Keeping: Enter and update product information, vendor details, and project data in Odoo accurately.
- Administrative Support: Schedule meetings, handle emails, and help manage calendars for team members as needed.
- Document Management: Create, edit, and organize digital files (e.g., project documents, invoices, receipts) and ensure they are properly filed in Odoo or company folders.
- Project Collaboration: Work closely with the Project Coordinator on tasks like cost comparisons, quote reviews, and vendor follow-ups.
- Learning & Development: Gradually learn advanced tasks—such as generating basic project reports or assisting with permit/inspection communications—so that the Project Coordinator can focus on higher-level responsibilities.
- Odoo Optimization: Collaborate on “Project Odoo Optimization,” suggesting improvements in workflows, data fields, and system usage for better company-wide efficiency.