Project Coordinator

Key Accountabilities

• Develop and execute project plans under the direction of the Project Director
• Coordinate with engineers, architects, inspectors, and relevant authorities
• Manage timelines, resources, and deliverables for each project
• Ensure smooth communication across all stakeholders (Field Coordinator, Office Assistant, Payment Coordinator, etc.)

Detailed Responsibilities

• Project Planning: Translate the Project Director’s vision and high-level goals into actionable project plans with clear milestones and timelines.
• Permits & Inspections: Liaise with local authorities, inspectors, engineers, and architects; gather required documentation, submit permit applications, and schedule inspections.
• Resource Coordination: Work with the Field Coordinator to schedule laborers, arrange materials, and ensure equipment delivery aligns with project milestones.
• Vendor Management: Request quotes, evaluate costs, negotiate terms where appropriate, and compare final invoices to initial quotes before handing off to the Payment Coordinator.
• Tracking & Reporting: Monitor project progress, update project management tools (e.g., Odoo), and provide status reports to the Project Director and other stakeholders.
• Issue Resolution: Identify and address project roadblocks—whether regulatory, logistical, or technical—by collaborating with the appropriate parties.
• Documentation: Maintain comprehensive project documentation, including changes in scope, budget updates, and key decisions.